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Inbox Todoist

Join 25 million people and teams that organize, plan, and collaborate on tasks and projects with Todoist. 'The best to-do list' by The Verge. To create a Todoist task: Click the '.' Option on any message. Select 'More actions'. Choose 'Add task to Todoist' or 'Add to Inbox'. Fill in the details for your task and press 'Add'. Your task will be added to Todoist.

Regain clarity and calmness by getting all those tasks out of your head and onto your to-do list (no matter where you are or what device you use).

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The Verge

Todoist has helped
millions of people completeover 1.5 billion tasks
in 150+ million projects.

I literally couldn’t do my job or even manage all the business of being a fully functioning parent and spouse without Todoist.
As a software engineer, it’s useful to break down big projects into smaller tasks, and Todoist is perfect for that purpose.
I kept track of all my school tasks in Todoist and, in 2016, I became the first one in my family to obtain a bachelor’s degree.
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Todoist has revolutionized the way we run our small business by helping us simplify projects and coordinate tons of details.

Trevor Stephens

General Manager at Topline Builders
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Todoist gave us the focus to scale our company from 2 to 75 employees, $12M in VC financing, and 350+ happy enterprise customers.
Todoist helps me organize all my writing projects. And that makes it an indispensable tool both in business and in life.
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Todoist Premium users have had the ability to email tasks into Todoist for some time now. Whether you are achieving Inbox Zero, or plan to share ideas with your client through Todoist comments, sending and creating Todoist tasks without leaving the inbox is one of the many perks of having this feature.

Many of the advanced email applications, the likes of Spark Mail and Airmail are perfect examples, tend to have integrations with Todoist to help you capture tasks with no worries. In this guide, we’ll be overviewing the basic email toolkit and how to send via a compose window. We’ll throw in some bonus resources too that might be helpful.

How to Create Tasks From Email


One of the great things about Carl’s video is he demonstrates how to do this for Apple Mail and the recent Newton application, using the simple forwarding functions. So if you want a visual demonstration, check out Carl’s video on creating tasks from email.

Let’s start with the composing of a task. This is something that can be learnt and once adopted will save you time dumping tasks into your inbox or specific projects you are working on. Whether it’s an idea or a task itself, capturing from email can save you time on the go to or working from any laptop that might be restricted to accessing web or downloading Todoist, like many work laptops sadly can be.

1. Open your Todoist

6. Add the details of the task, due date, labels and priority

To add a due date, use “<>” to capture the date you’d like. Although, if separated from your text, intelligent date parsing could pick this up, so no need for the “<>” brackets.

To add a label, simply add the label symbol of “@” and the intended label. In this case, I used @5mins to indicate task length of 5-minutes.

To add the final element in this example, the priority, use “!!” and add a number. 3 being the lowest (yellow) priority and 1 being the most important (red) and it’ll be assigned.

The final product above of what this looks like inside of Todoist. Remember that they’ll bring in the original email and the body of the email into the comments. In this case, it was the messy email signature that comes along with my emails.

Todoist For Teams