Notion To Evernote

  

There's a lot of noise around what productivity program is the best choice between Notion, Evernote, Roam, Obsidian, RemNote, etc. This debate is a bit misguided in my opinion because the features in each program can cater to certain users over others. For example, Notion's native web clipper is a weakness for the note-taker, but its database structure is extremely useful for the team manager or wiki builder.

I want to break down every pro and con from Notion and Evernote with the note-taker in mind and get right into what both programs have to offer. With that being said, it is obvious that I'm a Notion-lover, but I will approach this comparison justly.

Better Offline Notes

  • The ability to work offline is more reliable in Evernote. Notion is yet to roll out a legitimate offline experience. This can be frustrating for those who want to quickly sync between devices regardless of wifi connection.

    • However, one must purchase the premium version for this offline access ($7.99)

See how you can streamline your workflows by using Zapier to connect Evernote to the rest of your favorite apps and services. Notion and Evernote are two very different tools with very similar goals. The biggest difference between the two products is that, as an all-in-one workspace tool, Notion helps users keep all their work in one place. As an organizational note-taking tool, Evernote helps users keep their files in one place.

Better Web Clipper ⭐

  • Ability to clip full webpages, simplified web pages, bookmarks, and screenshots. This is an extremely useful clipper that makes any productivity program pale in comparison.

    • There's also settings for web clipper shortcuts.

    • Also a really cool feature with Evernote's web clipper is the ability to see 'related notes' after saving a clip.

More Text Formatting

Notion Evernote Integration

  • Notion's text customization is more minimal than Evernote. Change color of text, ability to align text, and most importantly, remove formatting.

Better Advanced Search

  • Inside the search field a user can narrow documents more precisely. The following are some handy search features:

    • todo:true → to find all documents with checked boxes

    • source:mail.smtp → to find all documents added through email

    • There is also a save search feature that allows to user to save frequent searches.

  • Universal tagging located on the sidebar

Better Free Version And Bulk Export

  • There is no block limitation and most features are available. 5 guests allowed and bulk export are also two free features that are very generous (not including PDFs).

    • I particularly like the idea of bulk exporting markdown files from a database.

    • I can recall trying to download .txt files from each row in my spreadsheet and jumping over backwards to make it happen via VBA scripting. This is a bit odd, but I use Notion to export excel files in this manner now. (excel > notion > .md files)

Better Tables ⭐️

  • Notion provides filters, sorting, automation and different ways to visualize tables. These databases can connect, sync and read each other.

    • For those looking to create productivity systems that involve a lot of dates and automation, Notion's database structure is great for project ideation and task management in addition to note-taking.

Far easier to share documents with non-Notion users. Every user plan is able to share documents to the web as a direct link, or a template for others to use. There is also the ability to control comments.

  • As well, you can control the 'type' of access permissions members in your workspace and guests have in a particular page.

Better Customization Features

  • The sandbox nature of Notion opens up a wide range of operations that can reside in one Notion workspace. For example, all task management, notes, project ideation, brainstorming, habits, appointments, etc. can be connected.

    • The ability to create unique systems that cater to my specific projects is really important to me. For research, working inside searchable tables with multiple quick-to-access views is preferable to a loose note-taking structure like Roam.

    • Evernote has a classic 'notebook' structure that can get a bit overwhelming after some time.

Better Template Creation

  • Create templates inside databases to streamline tedious/repetitive tasks. You are able to create templates in Evernote, however these templates aren't nearly as robust as Notion's. For example, a Notion user can nest templates and make database connections via templates to really integrate templates into a custom workspace.

    • This follows the 'better customization' point.

    • An added tid-bit: both programs offer 50+ default templates to choose from.

  • Quick add inline pages to database templates.

  • Database formulas and calculations

  • Toggles and sleek UI

Evernote

For this demonstration, we’ve shortlisted Evernote, Trello and Todoist as the applications we’ll put head to head against Notion. We will simply compare how Notion challenges it, with some wins and losses to consider.

Remember Notion is aiming to be an all-in-one workspace, and the other resources mentioned are specialist resources. Todoist, for example, is a perfect list manager, with Notion replicating some basic features of task management, this is only to compare the snapshot of Notion to these tools to see if they compare.

Let’s highlight the following tools:

  • Evernote

  • Trello

  • Todoist

Starting with the elephant in the room.

Evernote vs Notion

Let’s start with the oldest, it’s only fair.

Evernote has been the world’s most popular note-taker for 10 years now. With Notion in 2019 aiming to take a chunk out of the Evernote platform. Notion looks the most focused on becoming an Evernote replacement this year. Before we get ahead of ourselves, let’s take a look at what makes this comparison in more detail.

  • A win - Evernote Clipper: One thing to kick things off is the Evernote Web Clipper for Chrome. The Evernote Web Clipper wins. Compared to Notion’s newly released Web Clipper, it doesn’t have much of a fight. You are limited to adding links and storing them in a database in Notion’s Web Clipper, whilst in Evernote’s Clipper you can snap up text, PDFs and much more - also adding tags, reminders and getting a share link ASAP. Early days for the Notion Web Clipper, but Evernote’s clipper redeems top spot!

  • A loss - Clunky Designs: The lack of platform consistency means Evernote’s Mac, iOS, Android and Windows versions all look different and still a little outdated. Compared this to Notion’s minimalist approach, Notion takes home the win. Evernote have stated they are focusing on getting things all consistent in 2019 - so we should see a streamlined Evernote coming this year, with no feature changes.

  • A win - Deep Function: Evernote takes home the bacon (sorry PETA) with their attention to detail on features. They’ve been the leader in note-taking for a fair while and you can see that with scanning OCR, hand-writing searching, advanced notebook searching, exporting abilities, merging notes, sorting abilities. There’s no doubt that Evernote still takes home the trophy with this, with Notion lacking behind with some basic functionality.

  • A loss - Inventing Future: Back in 2014/15, Evernote took their foot off the gas, and focused on building their business proposition, which for many personal users was a loss. The loyalty began to fall and many Evernote users felt sad that their use wasn’t as recognised. It’s fair to say Evernote has not been inventing the future ever since 2014, apps like Notion, Coda and Airtable have leapfrogged them in concepts making Evernote more vulnerable to being a legacy tool, like Steve Dotto puts it, in the space it once dominated.

Trello vs Notion

Next up, the one Trello to rule them all!

This project management solution has been a favourite amongst start-ups looking to use the popular Kanban methodology to get things done. With over 10m users worldwide, Trello has build itself as a house hold name, in many cases helping people to decorate their house and even plan major projects from parties to launches.

Here’s where Trello wins and loses:

  • A win - For Everyone: The one thing I see with Trello is its mass appeal. Trello is one of the most widely used tools, with very little explanation needed. Trello can be used by all types of teams, professionals and even in casual use, it reminds me to the versatility of Evernote in the beginning, with start-ups using it to plan their goals and retired individuals planning home decor redesigns, the abilities are literally endless and it’s so easy to get on with.

  • A loss - Too Fixed: It’s hard to point flaws in Trello, but one of the cracks that might appear in the future is Trello’s lack of alternative views. Trello is designed and focused on Kanban, and they do this well. But in the future, the space is open up to optional views, designs and even more. Will Trello fall behind due to their fixed state of Kanban? Too early to say but this fixed view could be Trello’s downfall.

  • A win - Free Resource: Trello is one of the most free tools out there, yes, you do have limits with the power-up additions, but there are no limits to how much you can post and use inside of Trello - leaving it to be potentially free ongoing if you don’t use those business tools, or have no need for customised backgrounds or stickers.

Notion Evernote Import Not Working

Todoist vs Notion

And finally, the king of to-do list apps, Todoist is here!

This is probably the least likely comparison, Notion doesn’t market itself at all as a task management tool, but does have some features that resemble Todoist and potentially will continue to add them.

Let’s explore this comparison to Notion

Notion Evernote Onenote

  • A win - List Management: The one thing to note is that Todoist is an amazing list manager and it doesn’t try to be anything else. When it comes to comparing it against Notion, I’m so hesitant. Whilst you can create lists and build to-do lists in Notion, it doesn’t come close. Todoist continues to invest in making task management easy to get started with and I think people considering it against Notion for a task manager shouldn’t jump the gun, just yet.

  • A loss - Static Views: One of the biggest losses is that Todoist lacks the viewing options of Notion. In Notion, you can change your database to view gallery, list, table and board view, even calendar view - here’s our Notion database guide - but with Todoist, you have list view and that’s all. Todoist have announced that Boards are coming 2019, with a focus on giving you more layout options too, this will spice things up with long-time Todoist users looking to view their upcoming tasks with more intent.

  • A win - Context: Notion has reminders, it has the ability to add tags inside tables, but it doesn’t have something GTD prides itself on, and that’s context. Context helps people to add labels, associations and even create filters with a task and it makes Todoist so wonderful when looking to get more from the application. With this lacking in Notion, it’s not worth considering.

From looking at all three of these softwares in comparison to Notion, I’d recommend people do their research into what features are the most suitable and whether Notion meets those needs. Whilst Notion can be used as a Trello, Todoist and Evernote replacement, it isn’t going to fulfil all the needs you and with these applications.

From my own opinions, it replaces Trello - due to the board nature and databases - but not fully Evernote and Todoist right now. To fully replace Evernote it does need a little more focus on note-taking, and with Todoist it needs a LOT more.

Notion Import From Evernote

Let’s see what 2019 brings, let us know if you have any Notion-related questions, take the Beginner’s course and do check out our long list of Notion videos on YouTube too. Our email: francesco (at) keepproductive (dot com).