Productivity Todoist

  
  1. Productivity Today
  2. Productivity To Do List
  3. Todoist Productivity Ninja

Here are my top 10 tips for improving productivity using Todoist. Start with the Dialexa framework, but above all, find the workflow that works for you In my early Todoist days, I followed the original Dialexa framework strictly. Todoist is one of the most popular to-do apps in the market. Todoist contains outstanding features that help to improve productivity by organizing tasks and setting schedules. It works effectively on multiple platforms such as Windows, Android, iOS, MacOS, and all the leading web browsers. The right productivity method can make a huge difference in your work. A friction-less workflow can take you from feeling overwhelmed, unfocused, and unproductive to feeling calm, in control, and prepared to take on even the biggest projects. The good news is, there are new methods being developed, tweaked, and shared all the time. What Is Todoist? Long story short, Todoist is an advanced to-do list program, that can help you to better organize your life. It’s available as a smartphone application, or as a website at Todoist.com. The two sync between each other, so you’re able to work with whatever’s most convenient for you.

One of the biggest pain points that Todoist users have is the lack of start dates in the app. To be fair, not many of the task management apps out there have starts dates. And those that do have start dates don’t have the scalability that Todoist offers in terms of features and platform ubiquity. If you’re a fan of David Allen’s Getting Things Done methodology, then start dates are going to be something you’ll want. And while Todoist doesn’t offer them in a dedicated field, you can make start dates happen in Todoist – and without the use of external apps or services to boot.

I’ve experimented with three ways to achieve start date functionality in Todoist, and while none of them are perfect…they do the trick.

1. Use the Reminder function (and don’t set a due date)

This one is a great way to create start dates, but it does need you to be disciplined about what date you can begin a task.

Todoist allows you to create reminders for tasks either by location or by time. In this case, you’ll want to use time-based reminders so that they’ll ping you on a date and time rather then where you might be located. To use reminders as start dates, don’t create a due date for the task but create a time-based reminder instead. Be disciplined and realistic about when you want that task to first appear, and then when it does remind you to start working on the task you should either flag it for completion or assign it a due date.

The one drawback to this method is that you’ll either get emails or mobile reminders regularly if you have multiple tasks starting on a day. But let’s face it – you’re probably getting email notifications anyway so at least these ones are serving what you decide to work on versus what others decide you should work on. One other thing you may want to do is pick a consistent time to be prompted by reminders so that you only need to think about start dates rather than start times. I choose 9:30 AM as my start time as that’s when I’m usually through my morning routine and am ready to move forward on my tasks for the day.

(If you want to be sure that you see these, you can always assign them a priority flag as well. That way you can create a filter that shows anything you’ve tagged to start later.)

2.Use Priority Flags and Filters

This one is a little less complex to set up, but also relies on you conducting a regular review. But you should be doing that anyway, right?

I tend to use the P1 flags for the three tasks I must get done on that particular day (My Three Absolutes) and my P3 flags for repeating tasks that I don’t want to see fall through the cracks and yet don’t have a time assigned to them. The P2 flags are designated for important tasks, both dated and undated, which is why they are so useful to use for start dates for anything that isn’t urgent (or absolute) but important. In fact, all of the priority flags are useful to use as start date triggers…if they’re set up correctly.

What you need to do is to create at least two filters. One should be for tasks that are attached to a flag type (P1 through P3) and another should be the same but with a date modifier as well. Here are some examples I use:

  • Important (Query: P2)
  • Important – Next 10 Days (Query: P2 & 10 days)
  • Important – Next 30 Days (Query: P2 & 30 days)

As I mentioned earlier, P2 is the flag I use for important tasks so I want to make sure those have some form of start date so I can make measured progress on them over a longer period of time. I use all three of the above so I can not just see tasks that are important and not dated, but those that I have dated over a 10 day period and a 30 day period. These filters allow me to be proactive with this deeper work. The majority of my important tasks start with no date attached – this blog post would be an example. But once I reviewed this filter and decided it was time to write it, I gave it a due date that was far enough away that I was able to slowly work on it and finish it before the due date (6 days beforehand, to be precise).

This method also allows me to take care of all of my important tasks far enough out so that I can do things like take a vacation and my regular small sabbaticals.

3.Use Due Dates as Start Dates

This is the least desirable of the three, but it takes the least amount of technical effort to do. Why? Because you just need to turn off Todoist Karma so that you’re not “penalized” for having overdue items. You also need to make sure you avoid any filters that have “od” or “overdue” in the query.

I used this method for a long time, but I really like what Todoist Karma offers me in terms of momentum and reward. I also don’t want to impose limits on what Todoist can do that aren’t already there (and, yes, Todoist does have its limits). It’s better for me to think outside the box with the existing features Todoist offers and make them work in my quest for start dates than try to fit a square peg into a round hole.

A slot for start dates may come to Todoist in the future. But until it does, I’ve managed to make what Todoist has work for me and create start dates with a little ingenuity and forward thinking.

And now you can too.

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  1. Todoist
  2. Photoshop Express Photo Editor
  3. Homesnap Pro
  4. OneDrive
  5. 1Password

The 5 Best Real Estate Apps For 2021

One thing that all dedicated real estate agents have in common is that they’re always on the move. They’re running from office trainings to client meetings to listing presentations to open houses—fielding calls, texts and emails on their smartphone along the way. This little pocket computer is essentially a mobile office, but it obviously has the capability to do much more than standard call and email communications. Apps, of course, are what unlock that potential.

Below are the five the best real estate apps on the market. Not all of these are geared purely toward agents, but that doesn’t stop them from being excellent tools for the job. Make your work life easier by downloading and becoming acquainted with these apps.

Increase Productivity

Todoist

This task management app has all the usual features you’d expect: organize tasks and projects; apply labels and filters; and set reminders, priority level and due dates. You can also add other people to projects you create so they can see the details, comment, share files and more. One of Todoist’s best features is its integration capabilities with other apps. You can sync your Todoist account with the tools you use every day, such as Gmail, Google Calendar, Chrome, Zapier, Alexa, Slack and more.

Productivity apps are really only useful if they sync to all your devices, and Todoist does just that. Besides the smartphone apps, you can download Todoist to your desktop, add it as a browser extension, enable it as an email plugin and add it to your smart watch.

Cost: free; subscription upgrade options available

Get it for Android or IOS

Edit Photos

Photoshop Express Photo Editor

Photography pros use Adobe Lightroom, but real estate agents don’t need all the bells and whistles to make listing or ad photos look great (not to mention learning how to use all the bells and whistles). Photoshop Express is a lighter version that has all the crucial tools you need to make your real estate photos look fantastic—and without the learning curve.

This app allows you to do all the usual quick fixes, like cropping, straightening, rotating and auto-adjustments for contrast and exposure enhancements. You can also dig deeper with filters and color effects that help make your photos look sharp and eye-catching. Best of all, Photoshop Express has tools to create collages and add text, logos, watermarks, borders and more to any image.

Cost: free; subscription upgrade options available

Get it for Android or IOS

Made for Real Estate Agents

Homesnap Pro

For the best real estate app, look no further than Homesnap Pro. Direct integration with more than 200 MLSs across the country means that you can rely on this app to have real-time, comprehensive, agent-only MLS data, including price history, showing instructions, commission splits, property summary, recent sales, comps, school districts and property lines. Homesnap Pro goes further than the MLS and incorporates third-party data to surface listing details that agents otherwise wouldn’t have access to, such as historical deed, mortgage, and tax records.

Homesnap Pro has a variety of productivity and engagement tools, all available from the app or on a desktop browser. Agents can also share a branded version of the app with clients to collaborate on their home search and ensure that clients aren’t poached by third-party advertisers.

There are a few paid features in the app, such as the ability to launch multi-channel ad campaigns that are fully managed by the Homesnap team. The Pro+ subscription version sets agents up with a Google business profile, custom website, advanced prospecting tools and more.

Cost: free; subscription upgrade available

Get it for Android or IOS

Cloud Storage

OneDrive

There are numerous providers offering cloud storage, so the question you need to ask when deciding which is right for you is what differentiates each from their competition. Microsoft’s OneDrive is an excellent solution for a range of reasons, but its most notable features are included in the paid version: Microsoft 365.

With a personal Microsoft 365 account, you get 1 TB of cloud storage and access to OneDrive, Word, Excel, Powerpoint, Outlook, OneNote and Skype on all your devices. You can easily view and share files, documents, videos, photos, and floor plans from the OneDrive app, including any you upload while you’re out and about with a client. OneDrive auto-syncs photos from your phone, so you can quickly upload listing photos to the cloud just by launching the app, and then download them on your desktop to publish on the MLS. The Word app also has a speech-to-text feature so you can dictate notes, and the file will save directly to your OneDrive cloud.

Productivity Today

Cost: free; subscription upgrade options available

Get it for Android or IOS

Password Organization

Productivity

1Password

Life would be easy if we could just use the same password for every program, but then life wouldn’t be very secure. With so many passwords to juggle, it’s a wonder how anyone remembers them all. Worse, if you’re saving them to a note on your phone, it’s probably not secure. A password manager is not just a great tool for work, it’s a great tool for your personal life as well.

Productivity To Do List

Think of 1Password like a single sign on (SSO) program. Once you input all login information for the programs you use, you just need to remember the password for your 1Password account. Inside the app, you simply tap the account you want to log into and 1Password will launch the program instantly (whether it’s an app or website) and auto-fill your login details. 1Password is able to store logins, lockbox combinations, credit cards, addresses, notes, bank accounts, driver’s licenses, passports, and more.

Cost: starting at $2.99/mo with a free 30-day trial

Todoist Productivity Ninja

Get it for Android or IOS