Microsoft To-Do is free, TickTick is an all-rounder, millions favor Todoist, Apple Reminders makes the best out of Apple ecosystem. At the same time, Any.do is perfect for task and calendar combo. Getting Set-Up With Calendar Sync Sign into the Todoist web app (this integration can only be authorized via the web app). Click on the gear icon in the upper-right. Apple Reminders vs Todoist Premium. Apple Reminders. You can sync your data to standard calendar apps, such as Apple’s Calendar or Google Calendar.
With Google Calendar, you can quickly schedule meetings and events as well as get reminders about upcoming activities, so you always know what’s next. And while you can’t create more time in a day, you can definitely use it more wisely when you sync your task list to your Google Calendar.
With this real-time, two-way sync between Todoist and Google Calendar, you’ll be able to visualize, organize, and prioritize your tasks from inside your calendar. Any changes you make in Google Calendar will instantly be reflected back in Todoist and vice versa.
Get the big picture of your upcoming tasks and projects for the day, week, month, and even year ahead right inside your calendar.
Find time for what’s most important by blocking off time for high priority tasks in your calendar.
Customize your calendar events from within Todoist by typing something like Plan pizza party [80m] into the task name — which will automatically create a new Google Calendar event entitled Plan pizza party lasting 1 hour and 20 minutes.
Adjust your plans as you go by simply dragging and dropping events in your calendar. You’ll see the changed due dates instantly reflected back in your Todoist.
Dates in Todoist can sometimes be a bit confusing. Here you will find a complete overview of the date formats and the ways of using dates in Todoist.
Note: I recommend to bookmark this post so that you can easily find it when you are struggling with dates in Todoist.
How to set dates in Todoist
You can set dates in Todoist using the calendar/date selector, or by using natural language.
Todoist will automatically recognize and add due dates as you type them into a task name. This feature is called Smart date recognition. You can turn this feature on or off by going to Settings / General / Smart date recognition.
Disabling Smart date recognition for a single task
Sometimes, Todoist’s Smart date recognition can be a source of irritation. Let’s say the task is “Finish monthly expense report” By the time you type “Finish mon” Todoist will have interpreted this as a task named “Finish” that is due on Monday. To avoid this, press backspace or delete on your keyboard, or tap the highlighted word on your phone or tablet.
Natural language formats
|today at 9||Today at 09:00 (or 9 am)|
|tomorrow at 21:00||Tomorrow at 21:00 (or 9 pm)|
|next week||Next Monday (or what you have specified as the start of the week in settings.)|
|end of month||The last day of the current month|
|next month||The first day of the next month|
|25 feb||25. February current year|
|feb 25||25. February current year|
|25th||The 25th day of the current month|
|feb 13 2019||13. February 2019|
|13.02.2019||13. February 2019|
|13/02/2019||13. February 2019|
|2019/02/13||13. February 2019|
|02/13/2019||13. February 2019|
|13-02-2019||13. February 2019|
|2019-02-13||13. February 2019|
|02-13-2019||13. February 2019|
Recurring due dates in Todoist
The only way to set recurring due dates in Todoist is by using natural language. I’m tempted to say that your imagination is the limit but to make it easy to get started, I have made some tables below.
|every||Every day, week, month, etc|
|every 2||Every other day, week, month, etc|
|every other||Every other day, week, month, etc|
|every 3||Every third day, week, month, etc|
|every third||Every third day, week, month, etc|
|every 4||Every fourth day, week, month, etc|
|every fourth||Every fourth day, week, month, etc|
|every 5||Every fifth day, week, month, etc|
|every fifth||Every fifth day, week, month, etc|
|every 6||Every sixth day, week, month, etc|
|every sixth||Every sixth day, week, month, etc|
|every 7||Every seventh day, week, month, etc|
|every seventh||Every seventh day, week, month, etc|
|every 8||Every eighth day, week, month, etc|
|every eighth||Every eighth day, week, month, etc|
|every 9||Every ninth day, week, month, etc|
|every ninth||Every ninth day, week, month, etc|
|every 10||Every tenth day, week, month, etc|
|every tenth||Every tenth day, week, month, etc|
The use of ! (exclamation mark)
Thanks to the tip from Keith in the comment section, I can list a very useful function that was unknown to me: The format Every! will calculate the next occurrence from when you complete the task. Meaning that if you complete the task later than on the first due date, the next occurrence will be calculated from when you completed the previous task.
Specific dates and days
|every 1st||Every 1st of the month|
|every last day||Every last day of the month|
|every other monday||Every other Monday|
|every morning||Every day at 09:00 (9 am)|
|every evening||Every day at 19:00 (7 pm)|
|every weekday||Every Monday, Tuesday, Wednesday, Thursday, and Friday|
|every workday||Every Monday, Tuesday, Wednesday, Thursday, and Friday|
Setting start dates for non-recurring tasks in Todoist
Start dates for non-recurring tasks are actually not supported in Todoist. The dates above are all due dates. You have three options to get around this:
- Register the start date as the due date. When the task shows up, use the every day until <due date> to make the task repeat until the desired due date.
- Register the task with due date every day from <start date> to <due date> .
- Register the task with a due date and set a reminder for the start date.
Start and end dates for recurring tasks in Todoist
Todoist Apple Calendar 2020
|every day starting december 01||Every day from 1st of December|
|every day ending december 01||Every day starting today, ending 1st of December|
|Every day for 4 weeks||Every day starting today, ending in 4 weeks|
|Every day for 5 months||Every day starting today, ending in 5 months|
|Every day from 01 december to 10 december||Every day starting 1st of December, ending on the 10th of December|
Set due dates in Todoist with Smart Schedule
The Smart Schedule function in Todoist is an AI-based function that helps you schedule or re-schedule your tasks. It learns over time, making better and better predictions. To learn more about the Todoist Smart Schedule function, visit this help article from Todoist.
Dates in Todoist filters
For a complete overview of how to make filters in Todoist, please visit the below blog post.
The ultimate guide to Todoist filters
Todoist Vs Google Calendar
- Given date: 15.01.2017
- Given date US format: 01/15/2017, Jan 15th
- Given date and time: 15.01.2017 16:00
- Given date and time US format: 01/15/2017 4 pm, Jan 15th 4 pm
- Relative date: yesterday, today, tomorrow
- Due Date: 2 days (due in the next two days), -2 days, (due in the past two days)
- Days of the week: Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday
Todoist Calendar View
- created before:
- created after:
- due before:
- due after:
- next X days
- no date
Filtering on Creation dates
|created: today||All tasks created today|
|created before: -365||All tasks created more than 365 days ago|
|created after: 01/15/2017||All tasks created after Jan 15th, 2017|
Filtering on Due dates
|due today||All tasks due today|
|due before: Jan 15||All tasks due before January 15|
|due after: 01/15/2017||All tasks due after Jan 15th, 2017|
|due in 2 day||All tasks due in two days|
|next 10 days||All tasks due in the next ten days|
|overdue||All tasks that are overdue|
|recurring||All tasks with recurring due date|
|no date||All tasks without a due date|
|!no date||All tasks with a due date|