Word Desktop


Microsoft gets mixed feedback from users about how their links to Office files should open. Some users prefer the Office web apps, others prefer the Office desktop apps. We've designed an experience where users get to tell us what they prefer, and then their links open in their preferred mode - either Office web apps or the Office desktop apps.

This way if you prefer to work in the Microsoft 365 desktop apps most of the time, you can get to work in fewer clicks by turning on this feature.

  • The document you open in Word for the web is the same as the document you open in the Word desktop app, but some features work differently in the two environments. Note: If you are using Word for the web with SharePoint 2010, see this version of Differences between using a document in the browser and in Word.
  • There are several ways to get a Word Document on your desktop. If you have the document open in Word, click on “File” then “Save As”. Click “Browse” and find “Desktop” in the left column. Click on “Desktop” and then click the “Save” button in the lower-right corner of the dialog box.

Word makes listening possible by using the text-to-speech (TTS) ability of your device to play back written text as spoken words. There are multiple tools for listening to your Word documents: Read Aloud reads all or part of your document. You can use Read Aloud on its own or within Immersive Reader for Word in Windows and MacOS. How to Create a Desktop Shortcut to Word & Excel. 1- Open the File Explorer. 2- The location of the excel executable in Windows 10 is. C: Program Files Microsoft Office root Office16. Scroll down until you see EXCEL.EXE or WINWORD.EXE. Right click the file for the program. A pop-up menu appears. From the pop-up menu, click Send to - Desktop.

Note that if you open Office file links in the web (for example: SharePoint or Outlook on the web), these files will continue opening in the Office web apps for a smoother experience.

Word Desktop Shortcut

Word Desktop

Which apps does this work in?

Word Desktop

This feature works for links to Word, Excel, or PowerPoint files, stored on OneDrive or SharePoint, that you click in Word, Excel, Outlook, or PowerPoint for Microsoft 365 on Windows.

Once a user turns this feature on, it will apply to all three apps - Word, PowerPoint, and Excel.

How do I turn this feature on or off?

You can change this setting, at any time, in any Microsoft 365 for Windows app by going to File >Options >Advanced >Link Handling.


Advanced dialog box showing the setting to enable or disable opening links in the desktop applications.' loading='lazy'>

Note: IT admins can't control this feature centrally, each individual user can set the preference for themselves.

Word Desktop Download

If this feature didn't work for you...

The following scenarios are not supported today, these will continue to open in the web:

Word Desktop Download Free

  • If you're not signed into Office.

  • Opening links from other 1st party Office clients like OneNote, Skype, Microsoft Teams, etc.

  • Opening links from 3rd party apps such as Slack, EverNote, etc.

  • Office for Mac.

  • Links to files not stored on OneDrive or SharePoint in Microsoft 365.

  • Links you receive for certain notifications such as @mention notifications.

  • SharePoint vanity domains such as contoso.com.

  • Links to documents stored in the Microsoft sovereign clouds such as Germany, 21 Vianet (China), or the U.S. Government cloud.

  • Outlook Premium accounts with real-time URL phishing protection enabled across all platforms.

  • This feature isn't supported for Linux users.

Word Desktop Download

Tip: We're always looking at ways to improve Office. If you'd like to offer feedback for additional scenarios you want to see us enable click File > Feedback > I Have a Suggestion in your Microsoft 365 desktop app.